Best West Virginia Registered Agent 2022: Top 7 Services


Are you looking for a West Virginia registered agent? If so, you’ve come to the right place. 

For owners of West Virginia corporations, most know the challenges that come with ensuring your business is compliant with federal, state, and local regulations. Between obtaining insurance, filing as a legitimate business with the state of West Virginia, and keeping detailed records for tax filing, small business owners have their hands full of complicated administrative tasks. West Virginia registered agents can assist with these tasks and accept service requests of legal nature.

One such task involves securing a registered agent to handle legal situations on behalf of your company. A registered agent is also called a resident agent or a statutory agent. In West Virginia, it’s easier now more than ever to secure a West Virginia registered agent service online.

The Definition of A Registered Agent

A registered agent is a representative of your company. They are qualified to receive and send correspondence that keeps your business compliant with local, state, and federal law. They also will keep a record of these correspondences in case any legal discrepancies arise. 

A registered agent might be a company that stands as a go-between for your business, a qualified individual such as a CPA or accountant (see if any law firms near you offer this service), or designated personnel at your place of business who takes responsibility for any legal correspondence and filing.

What Are The Advantages Of West Virginia Registered Agent?

Within the state of West Virginia, it is crucial to secure a registered agent for your business. It is required by West Virginia state law to have a registered agent listed for your business. 

Some common services offered by registered agents include:

  • Assistance with using your state website to file your formation documents to create a West Virginia LLC
  • Filing state forms for your West Virginia business 
  • Filing annual reports for your business entity
  • Filing business documents online for documentation
  • Keeping your business in good standing by replying promptly to tax notices
  • Offering registered agent services in other states
  • Acting as a process agent to receive legal and business docs on your behalf 
  • An online dashboard to view all your alerts in one place

If you own a small business in West Virginia, you are required to name a registered agent to receive crucial documents, and it can be incredibly helpful to choose an online registered agent through a company that specializes in online filing, legal documents, and handling official paperwork in a timely manner for many businesses including those in West Virginia. 

The most crucial piece to a registered agent’s job is being a liaison, but keeping you in good standing with customers, state and federal personnel, and additional services might be important to your West Virginia LLC. 

Not every online service offers all of these features, but we’ll break down which ones are worth your time as you transact business. 

Read more: Best LLC Services.

Top 7 Best Registered Agents In West Virginia in 2022

Northwest

Northwest

  • Well-known services
  • Excellent customer service
IncFile

IncFile

  • Generally inexpensive services
  • Ease-of-use with your online account
ZenBusiness

Zenbusiness

  • Accuracy guarantee or your money back
  • Many services offered
Harbor Compliance

Harbor Compliance

  • Good for larger businesses
  • Inexpensive registered agent service
LegalZoom
  • Tried and true handling of legal documents
  • Reputable name
BetterLegal

Better Legal

  • Inexpensive registered agent service
  • Simple interface that’s easy to use
Incorp

Incorp

  • Price matching available
  • The compliance calendar is helpful

Top 7 Best West Virginia Registered Agents That Save Your Money October 2022

Best West Virginia Registered Agent

Northwest Registered Agent

Northwest is a reputable company within the world of legal services. They offer customized services for each state that help the business owner navigate the murky legal waters of owning a company. The first year of using a Northwest registered agent is free with filing, and the consecutive years are $125 per year. They have become known for their excellent customer service.

  • Pays your state fees to change and designate them as your registered agent
  • Document scanning and storage included in the registered agent fee
  • Privacy protection is offered for business owners who don’t want their address to be a public record
  • The free first year of registered agent service
  • Service of process acceptance services offered
  • A family-owned business with excellent customer service
  • More expensive service at $125/yr

Customers have glowing reviews for Northwest’s registered agents services. They say the registered agent service is helpful and readily available during normal business hours, and ideal for those who do business in several different states. 

IncFile

IncFile boasts many features available to their customers, including tax consultation, nonprofit help, and free registered agent services for one year, like Northwest. They offer the largest amount of features for the lowest price, however, their reviews are not always the best.

  • Pay online the state fee (no extras) to file your LLC with the state
  • Free registered agent services for one year when you file your business on their site
  • Automatic mail forwarding is offered for privacy if you don’t want your address on public records
  • Service of process acceptance services offered
  • Generally inexpensive at $119 per year
  • Less glowing customer reviews for their registered agent services

Customers complain that the customer service at Incfile has been slow to get back to them even during regular business hours, and can’t always help with their issues adequately. But overall their users are happy with the low prices they provide and the option for registered agent service free for the first year.

ZenBusiness

ZenBusiness boasts several helpful registered agent service features such as document scanning, correspondence, and a 100% accuracy guarantee. This causes customers to offer glowing reviews for the registered agent service they received. Their marketing is family-friendly, including a recent offering mother’s the opportunity to file an LLC for free.

  • Service of process acceptance services offered
  • Automatic mail forwarding offered for privacy
  • Document scanning and storage offered
  • Cheaper cost at $99 per year
  • 100% accuracy guarantee
  • Moms can file an LLC for free
  • Registered agent service not offered for nonprofits
  • Registered agent services become more expensive after first year

Customers generally give positive reviews for Zenbusiness’ registered agent services, however its simplicity has caused some issues for more complicated business matters. It’s a great place to start for new LLC owners, but larger businesses prefer an alternate route.

Harbor Compliance

Harbor Compliance has made a name catering to larger businesses. However, despite this, their registered agent services are offered inexpensively to any business entity that would need them.

  • Pre-filled forms are offered for convenience
  • Service of process acceptance services offered
  • Customizable notifications to only view what you need and get annual report reminders
  • More personable customer service
  • Cheaper cost at $89-$99 per year with discounts for longevity
  • Extra fee to file as an LLC and get your business registered with the state
  • Services are catered to larger businesses

Customers rave that Harbor Compliance offers a specialist assigned to your specific business if you chose to use their services. Unlike their competition, Harbor Compliance lets their users receive service from an actual person on the other end. You’ll have a specific West Virginia registered agent assigned to your LLC, you might even know your registered agent’s name!

LegalZoom

LegalZoom has made a reputable name for itself by catering to the majority of the population with almost any legal matter. They aren’t the cheapest option for obtaining a registered agent in West Virginia, but they offer such an array of legal services that they might be a good one-stop shop for some LLC owners.

  • Automatic mail forwarding offered for privacy
  • Service of process acceptance services offered
  • Helpful “compliance calendar” to stay on top of legal deadlines
  • Identity theft protection and credit score monitoring offered
  • Pays your fee to change registered agents and designate them as your new registered agent for your LLC
  • More expensive at $299 per year

Customers appreciated the satisfaction guarantee present with LegalZoom’s services, however with such a large organization, and some have had excellent experiences with their registered agent services the customer reviews are mixed. 

Better Legal

Better Legal offers some helpful programs for small business owners, and they boast a very competitive price for securing a registered agent in West Virginia.

  • “State compliance subscription” files with the state of West Virginia on time for free
  • Service of process acceptance services offered
  • Document scanning and storage offered
  • Cheaper cost at $90 per year
  • $199 to change your registered agent to them

Customers are pleased with the turnaround time that Better Legal offers with their registered agent services, and they appreciate the ease of use with the site. However, since Better Legal was founded in 2017, there aren’t many reviews to peruse yet.

Incorp

Incorp is an option that proves budget-friendly, helpful, and mostly all-inclusive for West Virginia customers. The only problem with their services includes the possibility of some hidden fees depending on the services you utilize. 

  • Cheaper cost at $129 per year, and offers price matching
  • Service of process acceptance services offered
  • Helpful “compliance calendar” to stay on top of legal deadlines
  • 250,000 clients
  • Customers complain of hidden fees

InCorp has been around since 1998, and its customers appreciate the support that they have received over that time. The cost-effective price-matching feature keeps customers coming back year after year. 

How To Start Your West Virginia Business with a Registered Agent?

If you’re looking to start a new LLC in West Virginia, you can usually get a registered agent at the same time you start up your business in West Virginia. To do this, you’ll need to have your LLC registered with the state of West Virginia, obtain any licensure necessary, and include a registered agent service. 

Even though you have the option to be your own registered agent in West Virginia, it is recommended to have a third party act on your behalf as your company’s registered agent.

What Is The Cost Of A West Virginia Registered Agent?

The cost to secure an outside registered agent in West Virginia varies by organization. The ranges of the companies reviewed in this article include anywhere from free for the first year to $89-$299 per year. 

How Does West Virginia Registered Agent Help with Your Business?

Any West Virginia registered agent you secure will help to be a liaison between your company and any state, federal, or legal issues or deadlines. They will alert you of any court summons, discrepancies, or filing deadlines you need to make. This assists you, as the business owner, in planning and preparing your business to continue thriving in the future. 

Who Can Be A West Virginia Registered Agent Service?

The State of West Virginia requires its registered agents to have a physical street address in West Virginia (the RA is also called a resident agent), to be available during normal business hours, and to be 18 years or older. 

You can choose to be your own registered agent, designate an employee you trust as the official registered agent to receive crucial documents, or you can obtain a registered agent online to take care of your business.

Final Thoughts

Depending on what you’re looking for in a West Virginia registered agent, any one of these organizations might be right for you. Overall, the services and the price of Northwest seem to be top-notch, but the other companies certainly offer different services that might be necessary for your business. Carefully peruse the sites to decide for yourself if choosing a more commercial registered agent by going through a registered agent online service is right for you, or if your West Virginia corporation would be better served if you acted as your own registered agent. 

Frequently Asked Questions (FAQs)

Does my West Virginia registered agent service have to have a physical address?

The registered agent’s address should be a street address in West Virginia to remain compliant with state qualifications. This can be a place of business or a residence, but it shouldn’t be a PO box (it must be a physical location for your business).

Can I be my own West Virginia registered agent?

If you own your own company in West Virginia, you can be your own registered agent. 


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